Form I-9 and E-Verify®

S2VERIFY

Completing Form I-9 is essential in the hiring process. It is a requirement that all employers have Form I-9 on file for all employees*.

Here’s a few tips regarding the regulated I-9 process.

  • Section 1 of Form I-9 must be completed by all employees no later than the first business day of employment for pay.
  • Section 2 must be completed by the employer no later than 3 business days after the employee begins the first day of work for pay.
  • Additionally, Section 2 requires examination of documents. An employer may not specify the document type and must provide the Lists of Acceptable Documents. The employee must provide one document from List A OR one document from List B AND one document from List C. All documents must be unexpired. More information regarding documents may be found here. The employer does not have to be a document expert. The employer must accept the document(s) presented by the employee if it reasonably appears to be genuine and it relates to the individual presenting it.
  • Form I-9 must be on file for all current employees for three years after the date of hire, or, 1 year after the date of employment terminates, whichever is later.

    In addition to pre-employment background screening, S2Verify offers on-boarding services that include E-Verify®. E-Verify® is a web-based system that assists employers in confirming work eligibility of employees. The system allows employers to quickly compare completed Form I-9 information with records of the U.S. Department of Homeland Security and the Social Security Administration.

    If your business is interested in learning more about a seamless integration of Form I-9 and E-Verify® into your on-boarding process, please reach out to us at: 770-649-8282 or visit us at www.S2Verify.com.

    *Please note the only exceptions regarding the requirement of Form I-9 are as follows:

    • In the case where an employee was hired on or before November 6, 1986.
    • The employee is an independent contractor for whom you do not set work hours, or provide tools to do the job, casual domestic service employees in a private household when work is sporadic, irregular, or intermittent.
    • Employees working outside the 50 United States, District of Colombia, Guam, Puerto Rico, U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands.

    E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

    S2Verify does not provide legal advice, and this post is only intended for educational purposes.