Form I-9 and E-Verify®
Completing Form I-9 is essential in the hiring process. It is a requirement that all employers have Form I-9 on file for all employees*.
Here’s a few tips regarding the regulated I-9 process.
- Section 1 of Form I-9 must be completed by all employees no later than the first business day of employment for pay.
- Section 2 must be completed by the employer no later than 3 business days after the employee begins the first day of work for pay.
- Additionally, Section 2 requires examination of documents. An employer may not specify the document type and must provide the Lists of Acceptable Documents. The employee must provide one document from List A OR one document from List B AND one document from List C. All documents must be unexpired. More information regarding documents may be found here. The employer does not have to be a document expert. The employer must accept the document(s) presented by the employee if it reasonably appears to be genuine and it relates to the individual presenting it.
- Form I-9 must be on file for all current employees for three years after the date of hire, or, 1 year after the date of employment terminates, whichever is later.
In addition to pre-employment background screening, S2Verify offers on-boarding services that include E-Verify®. E-Verify® is a web-based system that assists employers in confirming work eligibility of employees. The system allows employers to quickly compare completed Form I-9 information with records of the U.S. Department of Homeland Security and the Social Security Administration.
If your business is interested in learning more about a seamless integration of Form I-9 and E-Verify® into your on-boarding process, please reach out to us at: 770-649-8282 or visit us at www.S2Verify.com.
*Please note the only exceptions regarding the requirement of Form I-9 are as follows:
- In the case where an employee was hired on or before November 6, 1986.
- The employee is an independent contractor for whom you do not set work hours, or provide tools to do the job, casual domestic service employees in a private household when work is sporadic, irregular, or intermittent.
- Employees working outside the 50 United States, District of Colombia, Guam, Puerto Rico, U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
S2Verify does not provide legal advice, and this post is only intended for educational purposes.